Privacy Policy and Privacy Notices

We take privacy seriously. Our privacy policy and notices can be found below. Over time we aim to convert the documents listed on this page into easy to navigate web text for ease of use.

NB: If you provide our schemes as an accredited centre, you may wish to add the following wording into your own privacy notices for NICAS Climbing and NICAS Bouldering candidates.

For accredited centres please refer also to our Data Sharing Agreement information.

Here at [name of climbing wall / organisation] we take your privacy seriously. To register you for the NICAS Schemes (which means NICAS Climbing and NICAS Bouldering) we will use your personal information to administer your account and to provide the products and services you have requested from us. This means we will share some of your information with the NICAS organisation who administer the NICAS Schemes, through their secure online candidate database.

If you agree to your information being shared in this way, please tick the box [climbing wall to ensure box is ticked/ensure they have obtained the data through an appropriate legal basis for processing]. If you need any further information please write to us at [climbing wall to insert name and address of organisation]. You can read more about the NICAS privacy policy at

NICAS will not use your information for marketing purposes (e.g. to send you updates and newsletters) unless you explicitly consent to this via their website They may use your data (e.g age or gender) to create anonymised aggregated statistics to share with third parties such as Sport England solely for the purposes of monitoring the NICAS Schemes.

Data Protection Policy

If you have a query relating to Data Protection, you can find our full policy within this downloadable . This policy is subject to review and updates as part of our commitment to GDPR compliance. If you would like sight of our internal procedures for handling a Subject Access Request, please contact us.


Please refer to our full .

This website uses cookies to ensure you get the best experience on the website. If you continue without changing your settings, we will accept your consent to receive these cookies. However, if you wish to, you can change your browser settings to block or remove cookies at any time. Go to for information on how to do this.

Cookies information
In summary, cookies – small information files placed on your device – are used to improve services for you by, for example:
  • enabling the service to recognise your device so you do not need to give the same information repeatedly
  • recognising when you have already given a username and password so that you do not need to do so for every subsequent web page you visit
  • Improving services we provide by providing you with a personalised journey, where applicable
  • measuring how many people are using the services we provide, so we can make them easier and faster to use
  • analysing data, anonymously, to help us understand how people interact with our services

When we provide services, we want to make them easy, useful and reliable. Where services are delivered on the internet, this sometimes involves placing small amounts of information on your computer, mobile phone or whatever device you are using to access the internet. This information is held in cookies. You can learn more about cookies from the GOV.UK guidance on cookies.


For queries about data privacy, please email us.

This site uses cookies to store information on your computer. See our Cookie Policy for further details on how to block cookies.
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What is a Cookie

A cookie, also known as an HTTP cookie, web cookie, or browser cookie, is a piece of data stored by a website within a browser, and then subsequently sent back to the same website by the browser. Cookies were designed to be a reliable mechanism for websites to remember things that a browser had done there in the past, which can include having clicked particular buttons, logging in, or having read pages on that site months or years ago.

NOTE : It does not know who you are or look at any of your personal files on your computer.

Why we use them

When we provide services, we want to make them easy, useful and reliable. Where services are delivered on the internet, this sometimes involves placing small amounts of information on your device, for example, your computer or mobile phone. These include small files known as cookies. They cannot be used to identify you personally.

These pieces of information are used to improve services for you through, for example:

  • recognising that you may already have given a username and password so you don’t need to do it for every web page requested
  • measuring how many people are using services, so they can be made easier to use and there’s enough capacity to ensure they are fast
  • analysing anonymised data to help us understand how people interact with our website so we can make them better

You can manage these small files and learn more about them from the article, Internet Browser cookies- what they are and how to manage them

Learn how to remove cookies set on your device

There are two types of cookie you may encounter when using our site :

First party cookies

These are our own cookies, controlled by us and used to provide information about usage of our site.

We use cookies in several places – we’ve listed each of them below with more details about why we use them and how long they will last.

Third party cookies

These are cookies found in other companies’ internet tools which we are using to enhance our site, for example Facebook or Twitter have their own cookies, which are controlled by them.

We do not control the dissemination of these cookies. You should check the third party websites for more information about these.

Log files

Log files allow us to record visitors’ use of the site. The CMS puts together log file information from all our visitors, which we use to make improvements to the layout of the site and to the information in it, based on the way that visitors move around it. Log files do not contain any personal information about you. If you receive the HTML-formatted version of a newsletter, your opening of the newsletter email is notified to us and saved. Your clicks on links in the newsletter are also saved. These and the open statistics are used in aggregate form to give us an indication of the popularity of the content and to help us make decisions about future content and formatting.